Webmail Server > E-Mail > Additional Functions for Sending Email Messages > Using signatures

E-Mail

Additional Functions for Sending Email Messages

Using signatures

An email signature is text that will be entered automatically in the email when being composed or replied to or forwarded. It is typically used for inserting the name, company, and contact address at the bottom of the email text. You can create signatures in plain text or HTML format. The following functions are available:

How to create or edit a signature:

  1. Click the Settings icon in the menu bar. Click on All settings.

    The Settings window opens.

  2. Click on Signatures. The existing signatures will be shown.

  3. To add a new signature, proceed as follows:

    1. Click on Add new signature. The Add signature window opens.

    2. Enter a name for the signature. Enter the text for the signature.

      Define whether the signature is to be entered below or above the E-Mail text.

      Click on Save.

  4. To assign a signature to an email account, proceed as follows:

    1. Click on Set default signature. The Set default signature window opens.

    2. In Default signature for new email messages and in Default signature for replies or forwardings, you can define a default signature for each email account.

      Click on Save.

  5. To edit an existing signature, the following options are available:

    • In order to edit a signature's text, click on Edit next to the signature.

    • In order to delete a signature, click the Delete icon next to the signature.

How to add a signature to the E-Mail text in the E-Mail editing window:

  1. Click the Options icon in the button bar.

  2. Select a signature from the list.

Superordinated action:

Related topics:

Parent topic: Sending Email Messages